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BOARD MEETINGS:
The board shall meet the third Monday of each month at 2:30
p.m. in the Boonville Daily News conference room. Approved
August 24, 2009
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DEBIT CARD:
The pantry has two debit cards with Citizens Community Bank
-- one with the president to be kept in the Harvest House safe
and one with the treasurer. Purchases greater than $100 would
need to be approved by the treasurer to assure adequate funds in
the checking account. The spending limit is $200 in a single
day. Approved September 21, 2009
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FOOD DISTRIBUTION TIMES
ESTABLISHED FOR THURSDAY:
The board approved establishing Thursday distribution hours
of 6 p.m. to 8 p.m. the second Thursday of each month.
Approved October 19, 2009
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DONATED FOOD RECORDS:
All donated food shall be recorded in the food log at the
distribution center. Approved November 16, 2009
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DEPOSITING OF FOOD PANTRY MONIES:
The treasurer shall be solely responsible for depositing all
pantry monies received. Money is to be mailed to the NHN Pantry
P. O. Box 371, Boonville. He can designate president to do this
if incapacitated. Approved November 16, 2009
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POST OFFICE BOX ACCESS:
The treasurer shall be the sole board member responsible for
picking up NHN mail at the post office. He can designate
president to do this if incapacitated. Approved November 16,
2009
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DECISION ON WHAT TO ACCEPT FROM
FOOD BANK:
The food pantry representative picking up food from the food
bank has the authority to accept or reject additional product
offerings by the food bank. Approved January 18, 2010
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DEBIT CARD USAGE:
When it is used the treasurer shall be notified as to the
business debited, the amount and the purpose. Approved January
18, 2010
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PURCHASES AND AUTHORIZATION:
Food purchases will not be placed under a financial limit.
General (non-food purchases) up to $200 with itemized receipts
with notification to the treasurer may be made without board
approval. Detailed receipts will be required on all purchases.
Approved January 18, 2010
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BOARD ACCEPTS BREADS AND CAKES:
The board accepts breads and cakes, but nutrient dense foods
received for clients shall take precedence over the storage and
distribution of sugar items. Approved February 14, 2010
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IMMEDIACY OF HANDLING DONOR
CONTRIBUTION GIVEN TO BOARD MEMBER:
When a board member receives a check, it shall be given or
mailed to the treasurer within five days. The treasurer will
have pre-addressed and pre-stamped envelopes in the distribution
center first desk to the left and the top upper left drawer.
Approved February 14, 2010
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BENEVOLENCE FUNDS:
The board approved establishing a Benevolence Fund that
would be funded by board members and not be a part of the food
pantry's budget. Treasurer for the fund will be Mary Ann Kempf.
Funds of up to $25 will be used for flowers or what the family
prefers upon the death or serious illness of a board member or
her/his immediate family. This also will apply to significant
volunteers and their immediate families. Mary Ann Kempf will be
the current administrator of the fund. Board members should
contact her for arrangements. Approved September 20,
2010
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SMOKE FREE POLICY:
The board approved a smoke free policy prohibiting smoking
at the distribution center. Approved April 19, 2011
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NEWS MEDIA CONTACTS BY BOARD
MEMBERS:
The board policy is that the president or committee chair
speak for the board on anything that is detrimental or shed
negative light on the pantry. Approved: November 21,
2011
