MINUTES
Neighbors Helping Neighbors
(Food Pantry)
2:30 p.m. January 5, 2009
Open Bible Praise Center
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Present: Virgil Goodin, Randy Richards, Tom Priester, Louise Bolin, Wanda Vonderahe, Marsha Goodin and Jeanne Pascale.
Not Present: Art Schneider who was sick, Bobbie Bauer, Hazel Stone and Joyce Roach.
Virgil called the meeting to order at 2:40. Randy sought a blessing for the board.
Old Business
Minutes: December
minutes were read. Several revisions were offered.
1. Under New Business - Volunteer of the Quarter, on line two, the word "moved" preceding Bill Stuart should be removed.
2. Page 4, second paragraph, "the minister" was changed to Randy. The word restroom on lines 1 and 4 should be changed to doorway. Line 2, "is” should be changed to "if". The first word on line 4 should be "or".
Tom moved that the minutes be accepted with the corrections. Wanda seconded. Approved unanimously.
Treasurer's Report: Tom reported that during the calendar year 2008, NHN received $20488.30 and spent $18998.51. This net inflow of $1489.79 added to the beginning balance of $1083.80 January 1, 2008 gives us a $2573.59 balance in the checking account at the end of December. In savings we have a balance of $4441.02. $18.62 of that amount is interest income for 2008. Tom also distributed a detailed recap of activity for 2008 with donations and expenses classified by category. He will go ahead and file with the IRS. Tom presented the letter he has prepared for presentation to the Boonville City Council to request $10800 from the gaming funds this year.
Wanda moved and Jeanne seconded that the treasurer's report be accepted. Unanimously approved.
Getting autopay set up for trash pickup was mentioned. Marsha also noted to Tom to make sure that the trash company does not bill NHN for the piles of garbage from the adjacent apartment duplex that were stacked along the fence today.
Tom said are liability insurance is due January 29th. For 2008, we had $5000 on contents. However, $5000 really coves the cost of the freezers, but not on any food in the freezers. It was mentioned that we need something in the by-laws stating that anyone who uses their personal vehicle for food pick up needs to show proof of liability insurance of $100,000. Tom and Virgil will work together to present that at the February meeting and we will vote on it in March.
14 people have signed up to have a total of $96 per month direct deposited to NHN. The personal information of these people will be kept in the safety deposit box at our bank. Tom felt that a good bit of the $2365.50 in donations received in December was a result of the mass mailing for the direct deposit. It was noted that the correct name for the Episcopal Church that donates $50 per month is Christ Church Episcopal. From the categorized donations it is not possible to see the full name of all the donors. Jeanne will contact Tom to get names and addresses so that thank yous can be written.
Tom read several letters generated by the mass mailing. Some positive, some negative. He read a letter from Raymond Paxton who runs marathons. Mr. Paxton will be running a marathon in Mississippi and offered to have people pledge food or money for NHN for each mile that he runs. Tom was asked to let him know we are interested. Wanda suggested that he be given a NHN T-shirt to wear.
We will get a gas card from Pilot to use for filling the truck.
Donated Food and Volunteer Hours for December: Jeanne reported that the donated food total was at least 591.80 pounds. Volunteer hours were 344.75.
NHN Food Distribution in December: Total families assisted: 408, Total people served: 1219
Tuesday distribution: 161 families
Thursday distribution: 86 families
Saturday distribution: 92 families
Total families on Food Stamps: 191, Total families receiving TANF: 18
Christmas Parade Report: Wanda reported that we collected $55 in addition to the food collected.
Choice Table: Did not discuss any solutions to the bottleneck at the choice tables. Arrangement will be made to send back the pallet of cell phone rechargers.
By-laws Change: Article 1: Meetings - The suggested change: The board shall meet the fourth Monday of each month except for May. In May the board will meet the third Monday of the month.
Tom moved to accept the by-law change. Marsha seconded. Unanimously accepted. The February board meeting will be February 23rd.
NEW BUSINESS:
Keyed Entrances to doorway between the NHN Distribution Center and the newspaper offices: Randy reported that BDN said no. Virgil does have a key to the back door. We need to request that the restroom be cleaned.
Central Missouri Food Bank membership agreement: Virgil read the agreements that each had to be signed and returned by January 31st of each year. They were all accepted. (Will get copies of the agreements from Virgil to have a better report for the minutes and have a copy of the agreements to attach to the minutes.)
Marsha and Virgil also reported on a CMFB meeting/workshop to be held at the Calvary Baptist Church in Columbia on February 21st from 9:30 - 3:30. It is requested that each organization send two representatives to the meeting. There will be a training session on sorting through banana boxes. Jeanne noted that this is the day of our Saturday distribution. Marsha said we'll have to see if there is a make-up session.
Volunteer and Needs Committee Report: Randy said the building of the offices is targeted for January. We need to pay utilities for January and then should get a receipt showing NO CHARGE for February and March. Virgil mentioned that we need to contact an exterminator to have the distribution center sprayed regularly. Randy will take care of that.
Fundraising Committee Report: Tom said that the mass mailing cost under $1000. (Art submitted a report listing the costs absorbed by the Extension office. The total of $349.80 includes 8 support staff hours including Social Security and other taxes totally $258.60 and $91.20 for copying expenses. In addition, Unlimited Opportunities provided 60 hours to do the mailing. At $17.19/hour for volunteer hours, that is $1031.40 in donated hours of labor.)
Nominations Committee Report:
Election By-Laws Revision: Article 4: Elections
1. Nominations for members shall be made by the Nominations Committee or any board member whenever there is a vacancy.
2. Nominations for officers shall be presented at the December board meeting.
3. Nominations for officers will also be accepted from the floor.
4. Board members shall vote on new board members at the meeting in which the potential board member is presented.
5. The officers voted on at the December meeting shall take office January 1st of the following year.
Tom moved to accept. Jeanne seconded. Approved unanimously.
Randy said that Don Worthy is interested in joining the board. He will be presented at the February meeting.
Meeting adjourned at 4:15 p. m.
Respectfully submitted, Jeanne Pascale